The rent ledger — every line visible, addable, fixable
A manual, bank-statement-style ledger where every payment, discount and deposit is a line you can see, add and correct — the engine behind late alerts, N4s and Equifax reporting.
One page, nothing hidden
Open Rent Management → Rent Ledger & Payments. It reads like a bank statement: each month lists every line that affects it — payments received, discounts given, rent charges, and deposits held — with the month's math spelled out in plain words, e.g. “$1,750.00 rent − $875.00 discount = $875.00 to collect”.
Nothing that changes what a tenant owes lives in a popup you have to go hunting for. If it moved the balance, it is a line on the page.
Add a line
One + Add a line button opens a plain-language popup with five choices:
- Payment received — the money came in.
- Discount / credit — a move-in incentive, a rent-free half month, a goodwill credit. It appears as an amber line inside its month with its reason, a lowers what's owed tag and a Remove button.
- Rent charge — an extra charge for that month.
- Last month's rent and Key deposit — recorded as indigo lines marked held separately, not in balance, with a note, proof and delete.
Fields appear as you pick a type, and instead of status jargon it simply asks “Did this cover the whole month?” You can drag proof straight in.
The month chip follows the money
A month's status is computed from the dollars, not from a stored flag: payments + discounts covering the charge reads Paid; real money that falls short reads Partial — $X still owed; nothing at all reads Unpaid. So a month discounted to zero can never sit there saying “Partial” while owing nothing.
Total Paid in the tenant header is the sum of all payment lines — a tenant who really paid $875 on a discounted month shows $875, not $0.
Reconcile against the bank
A strip at the top totals money received, discounts given and deposits held — the three figures a property manager checks against the bank. Each month also has its own Discount button, pre-filled with that month.
A/C, deposits and small change
If a lease has a seasonal A/C charge, each month shows “incl. $X A/C” with a snowflake icon. Verified deposits never count toward what's owed. Balances under $1 are treated as paid, so stray cents never read as arrears.
Backfilling history
Moving an existing tenancy onto LandlordEzy? Add the recent months first so balances and reporting are accurate from day one.