Send an estimate. The owner signs to approve — by text.

Bills & Estimates is the part of LandlordEzy that lets a property manager or landlord build a professional bill or estimate against a property, unit or owner, then send the estimate to the owner for a legally-binding e-signature approval before any work goes ahead. You can scan a contractor's quote or a vendor invoice with AI to fill in every line item automatically, add your private management fee, and once the owner approves, the bill posts straight to their owner statement. It turns quoting, approval, progress tracking and billing into one connected flow instead of scattered emails and spreadsheets.

You send the estimate from LandlordEzy and the owner receives a passwordless link by both email and text message. They open it, review the owner-facing quote — never your private markup — and sign right there with their finger or mouse to approve, or decline with a reason. There is no login and no account to create. If a property is co-owned, every co-owner gets their own link and any one of them can sign to approve on behalf of all owners, with a built-in signing-authority clause so the approval is airtight. The moment they approve, the bill auto-posts to the owner statement.

Yes. Upload the PDFs or snap photos of a quote or invoice — as many pages or pictures as you like — and the AI reads them all together into one bill: vendor, date, every line item and the totals. You can keep scanning more documents later, even after saving as a draft, and each scan adds to the line items so a long job with dozens or hundreds of items builds up cleanly. It reads the vendor's prices only; your management fee is never guessed and stays private.

Yes. After an estimate is approved you can post progress updates with photos to the same live link the owner already has, and they are notified by email and text each time. It becomes a complete, timestamped progress trail — the owner watches the job move from approved to done without a single status-chasing phone call, and you can see exactly who viewed the estimate and who saw each update, and when.

Your management fee is private by default. You choose per bill whether to show it to the owner as a transparent line, or keep it built in so the owner only sees one all-in price. Either way the owner still sees a clear subtotal and tax. You can also choose whether to show the vendor's original quote to the owner, so you control exactly how transparent each estimate is.

Yes. You can paste your own terms, warranty, cancellation policy or agreement text onto any estimate, and the owner sees and agrees to it when they e-sign. A system signing-authority clause is also added automatically to protect you and the property management company, and it cannot be removed.

The Bills & Estimates list separates plain bills from estimates sent for approval, and inside estimates you can filter in one click by Awaiting approval, Approved or Declined. You get a one-click Resend on anything still awaiting a signature, a "seen" indicator showing who opened it, and you can archive or delete stagnant estimates so your list stays clean. Half-finished bills can be saved as a draft and picked up later.

Yes. For property management companies, the moment an owner approves and signs an estimate, the whole bill posts to that owner's statement and deducts from their funds — no separate "import" step. You can also record a bill the landlord paid directly and show it as paid without charging the statement, with a payment memo and proof. Bills & Estimates is built to feed owner accounting end to end.

Both. Individual landlords use it to build and track bills and estimates and to keep vendor quotes organized. Property management companies get the full owner layer on top — e-signature approvals from third-party owners, private management fees, and automatic posting to owner statements — which is why it is such a strong fit for companies managing doors on behalf of other owners.