Keys, codes & who has them
Lockbox and door codes, how many key sets the office holds and who has keys out right now — in the property's header, not buried in the page — with a sign-out log for contractors.
In the header, where you look first
Open any property and the Access & keys strip sits at the top: whether it is a lockbox or a door code (and the code), how many key sets our office holds, and who has keys out right now. A manager should know all three the instant the page opens, so they are not in the body of the page.
Codes where you need them
Edit codes & key count keeps a labelled list — lockbox, front-door keypad, garage, gate, whatever the building has — plus free-text access notes (spare-key location, alarm steps, parking fob). Units can carry their own lockbox code and notes for a multi-door building. Set the number of key sets you physically hold in the same place.
Sign keys out
A contractor picks up keys: Sign keys out with who took them, which keys and when. When they come back, mark them Signed back in. The strip shows who has what at this moment, and the log keeps every hand-over, so “where are the Rutile keys?” has an answer without a phone call.
Kept private
Codes and the key log are private to your team — tenants and owners never see them. Update the codes whenever you re-key or change a lockbox.
It is on the setup list
Keys, lockbox codes and parking recorded is a step on every New Client Setup, and the step reads this card — so recording them here is what ticks it.