Tenants pay by ordinary Interac e-Transfer. The moment your bank emails the deposit notification, LandlordEzy reads it, matches it to the right tenant, applies it to the oldest owing month, and files the receipt — no logging into the bank, no working out who paid what, no spreadsheet. Rent collection that reconciles itself.
No payment processor · No per-payment fee · Keep your own bank
INTERAC e-Transfer received
Autodeposit · $2,150.00 from Alex Chen
Matched → Alex Chen
120 Adelaide St W · Unit 101
Applied → July rent (oldest owing)
Balance cleared · receipt sent
Checked for duplicates
Unique payment key · recorded once
One email in → one reconciled payment out
$0
Per-payment processing fee
Auto
Matched to the right tenant
Oldest first
Arrears settled the right way
Your bank
No processor, no switching
A day in the life
This is the exact flow — the way it actually happens on the first of the month.
Alex sends this month's rent by Interac e-Transfer from their banking app, to the same address you always collect at. Nothing new for them to learn.
The money lands automatically and your bank emails you the usual "INTERAC e-Transfer received" notification — exactly the email you get today.
It reads the notification, recognises Alex from the sender name and amount, and lines the payment up against the right tenancy — no typing, no guesswork.
The payment clears the oldest balance owing first, updates the running balance, and the arrears list drops Alex off automatically. A branded receipt goes out.
If that same notification is ever seen twice, the unique Interac payment key stops it being recorded again. One transfer, one ledger entry. Always.
You did not open your bank, cross-reference a spreadsheet, or mark anyone paid. You looked at a clean ledger and made a coffee.
The workflow
You keep collecting rent exactly as you do now — LandlordEzy just does the bookkeeping.
Point your deposit-notification inbox at LandlordEzy — a personal mailbox or a Microsoft 365 / Outlook business account.
Your bank autodeposits the e-Transfer and sends its usual notification. LandlordEzy reads it the moment it lands.
The sender and amount are matched to the right tenant. Confirm once, and it remembers them next time.
The payment clears the oldest owing month, updates the balance, and files the receipt automatically.
Anything ambiguous waits in a one-tap review queue — it is never silently guessed onto the wrong month.
Why it feels like magic
The old way
The LandlordEzy way
It does the careful things a good bookkeeper would — automatically, and every single time.
Reads the sender name and amount and lines the payment up with the right tenancy. Confirm once and it remembers that tenant for every future transfer.
Payments settle the oldest balance owing before the current month, so arrears clear in the right order — the way the LTB expects them to.
De-duplicates on Interac's unique payment key, so a re-delivered or double-seen notification is only ever recorded once.
Recognise last-month-rent and key deposits at move-in, kept separate from monthly rent so your deposit records stay clean.
Anything it is not sure about is held for a one-tap decision instead of being guessed — your ledger is never quietly wrong.
Every matched payment updates the running balance, drops the tenant off the arrears list, and sends a branded receipt on its own.
No middleman
This is not a payment processor. Nobody sits between your tenant and your bank taking a cut.
Ordinary Interac e-Transfer to your own bank. No processing percentage, no flat fee skimmed off every rent cheque.
Autodeposit lands the rent in the account you already use. There is nothing new to open and nothing to migrate.
It reads the deposit email your bank already sends — personal inbox or a Microsoft 365 / Outlook business account.
Runs in both workspaces. For managed portfolios, reconciled rent flows straight through to owner accounting.
Each landlord or managed portfolio can collect at its own address, so payments always route to the right ledger.
Turn it on, confirm the first match, review the edge cases. It removes the typing, not the oversight.
Automatic rent collection reads the Interac e-Transfer deposit notifications your bank already emails you, matches each payment to the right tenant, and applies it to the correct month on the rent ledger — on its own. Instead of opening your bank, spotting a deposit, working out who it is from and which month it covers, and typing it into a spreadsheet, the payment lands, gets matched and gets receipted automatically. You keep using regular Interac e-Transfer with autodeposit, exactly as you do today — LandlordEzy simply does the bookkeeping the moment the money arrives.
No. There is no payment processor, no per-transaction fee, and no switching banks. Tenants pay by ordinary Interac e-Transfer to the address you already collect at, and your bank deposits it by autodeposit as usual. LandlordEzy works from the deposit-notification email your bank sends — so you keep 100% of the rent and pay nothing per payment. It works with the major Canadian banks and with both a personal and a Microsoft 365 / Outlook business mailbox.
The deposit notification carries the sender's name and the amount. LandlordEzy matches that against your tenants and, once you confirm a tenant the first time, remembers them for next time. Rent is then applied oldest-month-first (FIFO), so a payment clears the oldest balance owing before the current month — exactly how arrears should be settled. Anything it is not fully sure about is held for a one-tap review instead of being guessed, so your ledger is never quietly wrong.
They are handled the way a good bookkeeper would. A partial payment reduces the oldest owing month and leaves the rest outstanding. An overpayment clears the current month and carries the credit forward. When a tenant in arrears pays, the money settles the oldest month first and marches forward. The arrears list and every balance update themselves as payments land — there is no separate "mark as paid" step to remember.
No. Every Interac e-Transfer carries a unique payment reference, and LandlordEzy de-duplicates on it — so if the same notification is seen twice, or your mailbox re-delivers it, the payment is only ever recorded once. That was a deliberate design point: the ledger stays clean even when your email does not.
Yes. At move-in you can record the last-month-rent deposit and the key deposit from the same incoming transfers, kept separate from monthly rent so your deposit records and your rent ledger both stay accurate. Money paid before a tenancy formally starts is recognised rather than misfiled against the wrong month.
Yes. It works in both the individual-landlord workspace and the property-management-company workspace. Payments matched from e-Transfer flow onto the tenant ledger and through to owner accounting the same way a manually recorded payment would — so an owner statement reflects real, reconciled rent without anyone re-keying it. Each landlord or managed portfolio can use its own collection address.
You stay in control. You choose to turn it on, you confirm the first match for each tenant, and anything ambiguous waits in a review queue for your one-tap decision. Every automatic entry shows why it landed on a given tenant and month, and you can reassign or reverse it. It removes the typing, not the oversight — the ledger is always the source of truth, and you can see exactly how every payment got there.
Keep your bank, keep every dollar, and never reconcile a rent deposit by hand again. Start free and let the ledger keep itself.
Automatic rent collection is included with the plans that fit self-managing landlords and property management companies alike.